Jun 03 2024

NEWSLETTER No.16 of 2023/2024

Dear Member

As mentioned in Newsletter No.13 of 23/24, which consisted of the Agenda for the AGM to be held on Thursday 6^th June 2024 at 7pm at our club premises, the Committee wishes to propose changes to rules, 15, 15.1, 16.1, 16.3, 16.4, 20.2, 21.5, 21.6 and 21.7 of the Club’s Constitution/Rules as follows. These will be explained and discussed at the AGM.

15. SMOKING POLICY:

15.1 The Branch operates a non-smoking policy and smoking is not allowed anywhere within the Branch premises.

TO READ AS FOLLOWS

VAPING POLICY:

15.1 The Branch operates a non-vaping policy and vaping is not allowed anywhere within the Branch premises.

16. THE COMMITTEE:

16.1 The management of the Branch (except as otherwise provided by these Rules) is entrusted to a Committee of not more than ten Adult Members each of at least one year’s standing and who have been elected at the Annual General Meeting.

16.3 The Committee shall consist of:

a Chairman
a Vice Chairman
a Branch Secretary
a Treasurer
a Membership and Ticketing Secretary
a minimum of one Committee Member (with a maximum of five)

16.4 For the purposes of these Rules, the members of the Committee occupying the posts identified in Rule 16.3 (a) to (e) above shall be the ‘office bearers’.

TO READ AS FOLLOWS

16. THE COMMITTEE:

16.1 The management of the Branch (except as otherwise provided by these Rules) is entrusted to a Committee of not more than eight Adult Members each of at least one year’s standing and who have been elected at the Annual General Meeting.

16.3 The Committee shall consist of:

a Chairman
a Vice Chairman
a Secretary
a Treasure
a minimum of one Committee Member (with a maximum of four)

16.4 For the purposes of these Rules, the members of the Committee occupying the posts identified in Rule 16.3 (a) to (d) above shall be the ‘office bearers’.

20. MEETINGS OF THE COMMITTEE:

20.2 Six members of the Committee form a quorum.

TO READ AS FOLLOWS

20. MEETINGS OF THE COMMITTEE:

20.2 Five members of the Committee form a quorum.

21. POWERS OF COMMITTEE AND BYELAWS

21.5 The Committee is empowered to incur expenditure on behalf of the Branch from Branch funds. The expenditure incurred and committed in any accounting year must not exceed the total annual income of the Branch.

21.6. The Committee shall not enter into any loan or credit arrangements that cannot be honoured by the Branch within the year of operation unless a resolution is passed at an Annual or Extraordinary General Meeting by a majority of at least two thirds of the Members present.

21.7 No item of capital expenditure exceeding £1,000 will be incurred by the Committee without the sanction of an Annual General Meeting or Extraordinary General Meeting exclusively called for this purpose.

TO READ AS FOLLOWS

21. POWERS OF COMMITTEE AND BYELAWS

Previously identified in the budget approved at the Annual General Meeting; or
Separately approved at an Extraordinary General Meeting

21.6. The Committee shall not enter into any loan or credit arrangements unless a resolution is passed at an Annual or Extraordinary General Meeting by a majority of at least two thirds of the Members present.

21.7 Except as provided in 21.5, no item of capital expenditure exceeding £3,000 will be incurred by the Committee without the sanction of an Annual General Meeting or Extraordinary General Meeting exclusively called for this purpose.

The Committee also wishes to propose the purchase and refurbishment of the following:

The purchase of a 100” Smart TV to replace the 104”projector screen.
Partition to close small area between the lady’s toilet and existing store room to create another very much needed store room.
Repairing and painting of white painted walls
Improve overall lighting of the premises